How to Avoid Spam in your inbox?
Spams are unsolicited emails that are of no use to you, that are found in your inbox. After knowing what a spam is, the next step is to know how to avoid spam. Avoiding spam saves a lot of resources in your network. It also saves a lot of money for the organization. If you compare the costs of spam and the cost of an anti-spam solution, you would come to know that anti-spam solutions save you a lot of money. Now let us know how to avoid spam in your inbox to save a lot of space.
How to avoid spam in your inbox?Most of the web mail providers like Yahoo, Gmail, Hotmail, and Rediffmail and a host of other web mail providers give you anti-spam filters. All you have to do is to activate the anti-spam filters in your account. If you spam filter is ON, all the spam are delivered usually to a Bulk folder or to a Junk folder. The name of the folder is not a concern, you should note that the spam are delivered to a separate folder other than you Inbox. You can modify the settings so that the spam mails are deleted automatically after 1 or 2 weeks or after a month. Different steps are provided by each service provider to avoid spam in your inbox.
If you are using Outlook Express or any other
email client to retrieve your emails, then
you have many antispam solutions that help
you to identify the spam and deliver it to
a special folder.
Another way to avoid spam in your Inbox is to avoid posting your email address to any newsgroup, or to avoid putting your email address on the WebPages of your website. Do not give your email addresses unnecessarily to all the websites you browse. They collect your email addresses and sell them to other companies who send you spam mails that take most of the space in your Inbox.
When you try to avoid spam using these filters there
is every chance that some genuine emails from your
friends get trapped in the Bulk or Junk folders. Hence
it is always better to check you bulk folder for some
genuine emails once in a while. If you find any genuine
email in your Junk folder you can just mark it a Not
Spam or Not Junk and that email address will be added
to a Safe list so that further emails from that email
address will be delivered to your Inbox instead of
the Junk folder. Emails from the addresses that are
in your Address book or Contacts Page are delivered
to the Inbox only. So it is also better to update
your Contacts page regularly to include all the email
addresses of your friends and colleagues.
How e-mail addresses are harvested?
You might be wondering how those companies and
organizations that send out spam find your email
address. Most of the companies that send you emails
are those that would have got the email id from
your self. You could have given them the email address
when you are in the process of registration for
a service in their website. These companies sometimes
sell your email address to a third part for a hefty
sum. The company that buys your email addresses
usually uses it to market a product. Mostly they
use these email addresses and target only the intended
audience. For example, while registering with a
site, you might have given out your likes and dislikes,
the subject of interest to you, etc. They use this
information to target you when there is a product
that is available which might interest you. You
could have registered in a forum or newsgroups to
join a community of your interest. They might also
send you emails regularly. If you leave checking
these emails for a few days you might end up with
a few hundreds of junk emails. Anti-spam software’s
help you to sort them to a different folder or to
delete them. Email IDs are harvested from these
newsgroups and forums.
Mailing lists are another option, where the companies
request the mail servers to divulge with the list
of emails they have. Sometimes the emails sent are
tracked by using some code wherein if the email
is read or delivered, the email address to which
the mail is delivered is sent to the sender. This
way they collect a list of valid email addresses
and use them in the future.
Harvesting the web pages is another way. Software
spiders are created that will crawl the Internet
and look for the mailto: tags or the @ letter in
the HTML codes of the web pages and if found they
collect the email address in that tag. Email addresses
are also harvested using the HTTP_From header that
is sent by the browser to some of the servers. A
well-designed page with some script is capable of
sending the email address configured in the browser
to any email address. Viruses like Melissa are created
to send the email address in that way. These viruses
are more powerful that they send all the email addresses
available in your address book also.
During domain name registrations
you will be giving your email addresses. This is
also one of the way by which your email addresses
are leaked to a third party. There are three email
columns available during domain name registrations.
Contacts for Administration, Technical, and Billing.
The persons email addresses are available in these
columns. These are easily harvested from the ‘whois’
directory, which is always open. Another major source
of email addresses are the IRCs and chat rooms.
Another method of harvesting email is the brute
force method. In this method the spammers try all
the possibilities of names of the email ids for
that particular domain. They usually try the common
names that are used as email ids and send out emails
to them. Some of them respond to the emails and
they get added to the spammers list. This method
can be easily avoided by the site administrator
if they watch the heavy incoming email traffic for
in spam e-mails
Due to legal implications
on the spammers now they provide with an ‘Unsubscribe’
feature in the spams that are sent. You can use
these links to unsubscribe from the mailing list
of that company so that you can avoid further emails
from that company. This is also a tedious process
if you get many unsolicited emails. You can’t keep
on unsubscribe each of the mailing list and it may
take a lot of time for you. Hence it is better to
use anti-spam software’s and spam filters to avoid
spams in your Inbox.
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